Office Manager & Executive Assistant

Our client is a successful and consistently growing business supplying both independent and major retailers, globally, with their fantastic range of consumer goods. With an impressive growth strategy in place, this is an incredibly exciting time to join this fast paced, dynamic and energetic business.

The role:

Offering the opportunity of hybrid working model, this is a dual Executive Assistant and Office Manager role to support senior management with the day to day running of business through executive assistance and office management duties.

Key responsibilities:

• Support 2 Directors with day to day running of business, office & teams, including prioritising, diarising, sending out agenda, attending as needed, and summarising & distributing meeting notes for inter-department and cross-company meetings, ensuring that meeting actions are followed through.
• Internal Communication: support with implementation & communication of regular business updates and notification of process changes that affect the wider business.
• Support with review and implementation of staff policies including those relating to travel, wellbeing, absence & holiday, learning & development.
• Ensure that policy is documented in the company handbook.
• Draft communication for executive leadership team to send out as required.
• Travel planning & support for executive leadership team and senior sales team with particular focus on trade shows and key travel periods.
• Support team with submitting expenses on time and in line with company policy.
• Support with recruitment processes: booking in interviews and ensure smooth onboarding for new starters.
• Support with collation of materials & presentations for key company meetings.
• Implement a program of varied staff engagement, learning & social opportunities to enable cross department relationship building.
• Manage office supplies and ensure office is kept stocked with kitchen essentials and stationery.

The person:

The ideal candidate will have:

• Excellent communication, both written and verbal
• Outstanding organisational skills
• Resilience to see tasks through to the end
• Strong PowerPoint and excel skills
• Understanding and respect for business requirements for confidentiality
• Strong interpersonal skills
• Problem solving and solution-led personality

Hybrid Working pattern: 4 days a week in the office for probationary period (3 months), moving to 3-4 days a week after that

Contact:

Consultant: Rina Gokani

Email: rina@cavendishmaine.com  

Tel: 01275 813027

Reference: RG/87984

Candidate care:

By responding to this advert you consent to Cavendish Maine processing the personal data included within this application.

If your application is successful we will contact you to discuss the opportunity in more detail, within 48 hours of receiving your application.

Should you not hear from us within 3 working days please assume your application has been unsuccessful on this occasion. Please be advised that if unsuccessful for this role we may keep your details in our hold file, during which time you may be contacted for other suitable vacancies. If you do not want us to do this please call us to advise.

In the meantime, we would like to thank you for your interest in Cavendish Maine.